In accordance with the Alumni Association bylaws, the President, Vice President, and Secretary positions are open for election to a two-year term (August 2025 – July 2027).
The Alumni Association meets bi-monthly, with exact dates and times determined by the Executive Board.
Nomination & Election Process
- Eligibility: All QCC alumni may submit nominations
- Deadline: Nominations must be received by 11:59 PM on Thursday, May 1, 2025
- Meet the Candidates: A virtual session will be held on Tuesday, May 20, 2025 at 5:30 PM via Zoom
- Voting Period: Opens Monday, June 2 and will remain open for approximately 10 business days
How to Submit a Nomination
Nominate yourself or a fellow alum using one of the following methods:
- Complete the Nomination Form
- Email alumni@qcc.mass.edu
Required Nomination Information
- Nominee’s name and contact information (phone, email, address)
- Year of graduation
- Position of interest (President, Vice President, or Secretary)
- Brief statement of interest
- Photo submission (jpg format, by email to alumni@qcc.mass.edu)
Officer Responsibilities
President
- Preside Over Meetings: Lead Advisory Board, Executive Board, and general alumni meetings.
- Strategic Planning: Set goals and initiatives aligned with the association's mission.
- Policy Oversight: Ensure adherence to bylaws and establish governance policies.
- Decision-Making: Guide discussions and make key organizational decisions
- Official Spokesperson: Represent the alumni association at events and in communications.
- Community Building: Foster relationships between alumni, students, and the institution.
- Event Participation: Attend and promote alumni events, fundraisers, and networking opportunities.
- Advocacy: Serve as a voice for alumni in discussions with school leadership.
- Appoint Committee Members: Assign alumni to committees and special projects.
- Oversee Committees: Provide guidance and ensure progress on initiatives.
- Collaboration with Board Members: Work closely with officers and committee chairs.
- Support Development Efforts: Assist in fundraising campaigns and scholarship initiatives.
- Engage Donors & Sponsors: Build relationships with key donors and corporate sponsors.
- Encourage Alumni Giving: Promote participation in institutional fundraising.
- Sign Official Documents: Approve agreements, policies, and formal communications.
- Maintain Communication Channels: Work with staff to manage newsletters, social media, and outreach.
- Report to Stakeholders: Provide updates to the board, alumni, and school administration.
- Liaison with Administration: Communicate with college/university leadership on alumni matters.
- Advise on Alumni Interests: Provide input on institutional decisions that affect alumni.
- Serve on Foundation Boards: Represent the alumni association in related committees And the QCC Foundation Board.
Vice President
- Act as Second-in-Command: Assume the President's duties in their absence.
- Preside Over Meetings: Lead Advisory Board or Executive Board meetings when necessary.
- Assist with Strategic Planning: Help set goals, policies, and initiatives for the association.
- Co-Sign Official Documents: Approve contracts, policies, or agreements when required.
- Support Outreach Efforts: Help build relationships between alumni, students, and the institution.
- Represent the Association: Attend events, fundraisers, and networking functions as a representative.
- Promote Alumni Activities: Encourage participation in programs, mentorships, and reunions.
- Oversee Committees & Projects: Assist in managing or chairing key committees.
- Coordinate with Board Members: Work closely with officers and committee chairs to ensure smooth operations.
- Encourage Volunteer Involvement: Recruit and engage alumni volunteers in association activities.
- Support Fundraising Initiatives: Assist in alumni giving campaigns and donor relations.
- Collaborate with Administration: Work with university or college leadership to align alumni efforts with institutional goals.
- Strengthen Alumni Networks: Help create connections between alumni for career development, mentorship, and philanthropy.
Secretary
- Record Meeting Minutes: Document discussions, decisions, and action items during board meetings.
- Maintain Official Records: Keep bylaws, policies, historical documents, and meeting archives.
- Manage Correspondence: Handle emails, letters, and official communications for the association.
- Distribute Meeting Agendas & Minutes: Ensure board members receive necessary documents before and after meetings.
- Assist with Alumni Outreach: Work with the institution’s advancement or alumni office to share updates.
- Oversee Information Distribution: Help manage newsletters, social media updates, and event announcements.
- Ensure Quorum & Governance Compliance: Track attendance and verify that meetings meet governance requirements.
- Coordinate Meeting Logistics: Assist in scheduling, location setup, and document preparation.
- Support Special Events: Help with invitations, RSVPs, and post-event follow-ups.
- Work with the President & Vice President: Provide administrative support to leadership.
- Assist Committees: Help facilitate communication and track committee activities.
Questions?
Contact the Alumni Association; alumni@qcc.mass.edu.